CONSTITUTION
1. NAME
The name of the Club shall be (Victoria Park City Of Glasgow) AC
2. OBJECTS
The Objects of the Club shall be the promotion of interest and participation in
all disciplines of amateur athletics. It shall be organised for the general good
of the community and to encourage participation in sport. It shall be run, as a
non-profit making organisation, for the good of its members. The Club shall,
with these objects in mind, affiliate to the appropriate governing body or
bodies of Athletics and may affiliate to any other organisation concerned with
the promotion of the above objects. Should, despite the intention that the Club
be non-profit making, any profit or surplus accrue this can only be retained
within the Club and cannot be distributed among the Members.
3. CLUB MANAGEMENT COMMITTEE
3.1 The Club Management Committee shall consist of the President,
Vice-President, General Secretary, Assistant/Minutes Secretary, Treasurer,
Welfare Officer, Membership Secretary, Track and Field Secretary, Cross Country
Secretary, Road Running Secretary, Junior Representative, Club Men’s Captain,
Club Ladies’ Captain and four other Members. No member shall hold more than one
post on elected management.
3.2 Members of the Club Management Committee shall be appointed for one year but
may stand for re-election by indicating to the General Secretary by 15 September
their willingness so to do. Other nominations for election, except for that of
the Club Captains and the Junior Representatives, shall be made in writing and
must be in the hands of the General Secretary by 15 September bearing the
signature of the Nominee. In the case of any position for which no such
nomination is received nominations will be accepted at the Annual General
Meeting.
3.3 The Club Captains and the Junior Representatives shall be elected at the
Annual General Meeting by the votes of the Competitive Members only. Nominations
for these posts shall be taken at the Annual General Meeting.
3.4 The Club Management Committee shall meet at least every three months and
five members shall form a quorum. The President, whom failing the Vice
President, whom failing such person as those present decide should do so, will
chair any meeting of the Club Management Committee. Such person shall, in the
event of an equal vote, have, in addition to a deliberative one, a casting vote.
3.5 The Club Management Committee shall appoint such sub committees as it deems
necessary and shall set out their terms of reference and co-opt members, who
need not be members of the Club Management Committee, as they see fit. It would
be preferable, however, if one member of each sub committee were to be a Club
Management Committee member
3.6 The Club Management Committee shall have the power, subject to later
confirmation by the Club Members in General Meeting, to make, alter or annul
byelaws.
3.7 It shall be the duty, inter alia, of the General Secretary/Assistant General
Secretary to keep Minute Books and to maintain a record of Members, unless
either of these duties is delegated to another person.
3.8 It shall be the duty, inter alia, of the Treasurer to maintain the Financial
Books of the Club and to prepare a Financial Statement for presentation at the
Annual General Meeting.
3.9 It shall be the duty, inter alia, of the Coaching Convenor to convene
meetings of the Coaches and to consider all matters relating to coaching
3.10 It shall be the duty, inter alia, of the Club Captains to maintain liaison
with the Competitive Members.
4. MEMBERSHIP
4.1 The Club shall consist of Competitive, Associate and Honorary Members.
4.2 Membership of the Club is open to the whole community and all the Club’s
facilities are available to Members without discrimination. (Subject to inter
alia paras 4.10 and 7)
4.3 Applications for Membership shall be submitted to the General Secretary or
the Assistant General Secretary on a form provided by the Club for that purpose
accompanied by the appropriate subscription. Applications must be signed by the
applicant and, in the case of applicants under 16 years of age, by a parent or
guardian.
4.4 The Administrative Sub Committee, which shall consist of the President, Vice
President, General Secretary and Treasurer, shall consider the applications and
membership will commence on the date on which the application is approved. The
Club Management Committee will be advised of the names of new members at its
next meeting.
4.5 Competitive Membership shall be confined to amateurs, as defined by the
appropriate governing body and completion of the application form shall
constitute acceptance of such definition.
4.6 Associate Membership shall be confined to those who have an interest in the
well being of, and wish to be associated with, the Club but who do not compete
in athletics events.
4.7 The Club Committee may nominate, and voting Members in General Meeting may
elect, to Honorary Membership such persons who have achieved a Great Britain
Senior representation, have won a Senior UK/AAA of E Championship or have
rendered outstanding service to the Club. Honorary Membership may be conferred
on Competitive Members or Associate Members and shall be granted for life.
(Subject to inter alia paras 4.10 and 7) Honorary Members and Life Members of
the former Victoria Park AAC and City Of Glasgow AC have been granted Honorary
Membership of the Club.
4.8 No person who is not a Competitive Member of the Club shall represent the
Club in any athletic event nor shall such person take part in any athletic event
under the Club’s Name or wearing the Club’s colours.
4.9 Notice of resignation from the Club shall be given in writing and shall be
considered by the Administrative Sub Committee within one month of receipt.
Membership shall be held to have ceased on the date of receipt by the General
Secretary or the Assistant General Secretary unless the member is financially
indebted to the Club in which case acceptance may be withheld until the
indebtedness has been repaid. The Club Management Committee shall be advised of
resignations at its next meeting.
4.10 The Club Management Committee have the power to withdraw the benefits and
rights of membership (including Honorary Membership) from any person who is
convicted of any Criminal Offence or carries out any act which, in the eyes of
the Club Management Committee, is prejudicial to the name of the Club. Such
decision will be advised, by Recorded Delivery letter, to the person within
seven days of the decision and they will have the right to a personal hearing,
within twenty-one days of notice of the decision being issued to them, in front
of the Club Management Committee and to have a representative present at such
hearing.
5. COACHING
5.1 Coaching Group and Group Event Coaches to be elected by coaches within the
members of the club.
5.2 All coaches to have current N.G.B. Licence and adhere to the terms and
conditions
required by National Governing Body.
5.3 All coaches to comply with the club coaching ethics and coaching guidelines
documents.
5.4 Any coach who is unwilling to be part of the Club Coaching Structure shall
not receive
any financial support or be part of the Club, Athlete/Coach development pathway.
5.5 Updates to Coaching Ethics and Coaching Guidelines to be agreed by a
majority vote
from the General Committee.
5.6 Coaching Committee to meet on a bi-monthly basis.
6. CLUB COLOURS
The Club colours will be (Blue, White and Green) and any Member representing the
Club in any match will be required to wear such colours.
7. IMPROPER SUBSTANCES
No person who has refused to be tested, by a properly constituted body of the
appropriate governing body, for the presence of substances proscribed by the
International Association of Athletic Federations or is found on testing by such
a body, after appeal if appropriate, to contain such a substance or substances
may become or remain a member of the Club.
8. COMPETITION
The club will enter in all relevant leagues and events to offer all 1st claim
athletes of all abilities a suitable level of competition. The use of 2nd
claim/higher competition athletes will be restricted to fill team places only
when NO 1st claim or Scottish 1st claim member of the Club is available.
9. SUBSCRIPTIONS
9.1 The level of Subscriptions payable by Members shall be determined at the
Annual General Meeting. Subscription categories shall be as follows: - Senior
(Over 17 years of age on 31st August next), Under 17 (on 31st August next),
under 11 (on 31st August next), Family Membership 3 or more members, Second
Claim Members and Non Competing members (Coaches, Officials, Parents etc). Any
member intending to resign from the Club must give written notice before the
Annual General Meeting, otherwise he/she shall be liable for a further year’s
subscription.
9.2 All Subscriptions shall be payable on joining and on 1st November each year
thereafter.
9.3 Members who join the Club within three months prior to the annual
subscription date and pay the subscription applicable to their age group in the
following year shall not be liable to pay a further subscription until 1st
November of the following year.
9.4 Members failing to pay their subscription or any other monies due by them to
the Club within three months of it becoming due shall, at the option of the Club
Management Committee, cease to be members of the Club and, if necessary, shall
be dealt with under UKA Rule 3 (Para 12). The Club Management Committee may
order the names of such members to be posted on the Club Notice Board.
10.REGISTRATION
All Competitive Members must register under any scheme as required by the
appropriate governing bodies.
11.GENERAL MEETINGS
11.1 The Club shall hold an Annual General Meeting, normally, during the month
of October and all paid-up Competitive and Associate Members together with all
Honorary Members shall receive not less than 14 days notice in writing of the
date of the meeting and of the business to be considered.
11.2 The President, whom failing the Vice President, whom failing such person as
those present decide should do so, will chair any General Meeting of the Club.
Such person shall, in the event of an equal vote, have, in addition to a
deliberative one, a casting vote.
11.3 The Annual General Meeting shall: -
11.3.1 Receive and consider the General Secretary’s Report and any other reports
submitted.
11.3.2 Receive and consider the Annual Financial Statement and the Auditor’s
Report
11.3.3 Elect the Club Management Committee (See Section 3)
11.3.4 Approve the Subscription rates for the ensuing year.
11.3.5 The Club may appoint an Honorary President and Honorary Vice Presidents
at an Annual General Meeting.
11.3.6 Consider any proposals lodged not later than 15th September with the
General Secretary.
11.3.7 Consider at the Chairperson’s discretion, any other competent business
11.4 Extraordinary General Meetings shall be called by the President or the
General Secretary on the instructions of the Club Management Committee or on
receipt of a requisition signed by ten members of the Club over 14 years of age
specifying the purpose for which the meeting is sought. The meeting shall be
called within thirty days of receipt of such notice and at least 10 days notice
shall be given to all members. The business to be considered at the Meeting
shall be clearly stated in the notice and no other business shall be transacted.
11.5 Only paid-up Competitive and Associate Members over the age of 14 together
with all Honorary members shall be eligible to vote at any General Meeting. The
quorum of a General Meeting shall be twenty members entitled to vote.
11.6 Votes at any General Meeting of the Club shall be taken by ballot or, with
the consent of members present, by a show of hands.
11.7 In all matters, other than those covered by Sections 13 and 14, a simple
majority shall carry any motion.
12.FUNDS AND PROPERTY
12.1 The Club shall sue and be sued in the names of the President, General
Secretary and Treasurer for the time being as Trustees on behalf of the Club and
the individual members thereof. The whole funds and property shall be vested in
the President, General Secretary and Treasurer for the time being as Trustees on
behalf of the Club and the individual members thereof. All bills, promissory
notes, deeds, conveyances and other writings shall be validly executed and
binding on the Club on being signed by the President, General Secretary and
Treasurer for the time being. In the case of the Club’s Current Account, cheques
need only be signed by any two of these Officers.
12.2 The Financial Year of the Club shall be from 1st October to 30th September.
13. AMENDMENTS TO THE CLUB’S CONSTITUTION
Any proposed amendment(s) to this Constitution must be intimated in writing to
the General Secretary by 15th September for consideration at the next Annual
General Meeting. Such amendments must be carried by a two thirds majority of
those present and entitled to vote and voting, provided always that the number
of votes cast in favour represents at least 50% of those present and entitled to
vote. If agreed such amendments will be effective immediately subject to any
approval required from the governing body.
14. WINDING UP
14.1 The Club may be dissolved by a resolution to that effect approved, at a
duly convened General Meeting, by a two thirds majority of those present and
entitled to vote and voting, provided always that the number of votes cast in
favour represents at least 50% of those present and entitled to vote.
14.2 On dissolution of the Club, any net assets are to be applied for approved
sporting or charitable purposes.
(Note- The Inland Revenue considers this clause to mean that any of the
following as may be approved by the members of the Club at a General meeting or
by the Club’s governing body –
1. The purpose of the sport’s governing body for use in related community sport.
2. The purpose of another CASC
3. The purpose of a charity)
This Constitution was accepted by a General Meeting of the
Club held on Tuesday the 30th of January 2007.
Signed:…………………………… Graham Smith, Club President
Signed:…………………………… Gordon Innes, General Secretary
Date: 30th January 2007.
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